BriefRate field guide / Rate conversion
Hourly rate to project price calculator
Converting an hourly rate into a fixed project price takes more than multiplying one number by another. The time estimate, direct costs, uncertainty, and scope boundaries all affect the price.
Use the conversion formula
Estimate delivery and overhead time
Include the work required to manage the project: calls, preparation, feedback consolidation, quality assurance, file handling, and delivery. If those hours are necessary to produce the outcome, they belong in the estimate.
Keep expenses separate
Add stock, licences, contractors, travel, hosting, or other pass-through costs separately. This makes the price easier to review and prevents project costs from quietly consuming labour margin.
Calculate a fixed price
Know when not to convert
Do not promise a fixed price when requirements will be discovered during delivery, stakeholder access is uncertain, or the volume can change freely. Use paid discovery, milestones, or hourly billing until the work becomes bounded.
Make it repeatable
Put the price and the boundaries in one place.
BriefRate turns the estimate into a clear, copyable scope summary. It is a private offline tool, available once for US$9.
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